DBYC Reports: AGM Minutes 2006

MINUTES OF THE FOURTH DBYC ANNUAL GENERAL MEETING

Held on 28th April, 2006 at the DBMC, commencing at 2025 hrs.

1. Welcome and Apologies

JF opened the meeting by welcoming approximately 35 club members to the 4th Annual General Meeting of the Discovery Bay Yacht Club. He advised that PA (Training) and EC (Social) were unable to attend the meeting and had sent their apologies.

2. Previous Minutes

JF summarised the minutes and matters arising from the previous AGM, copies of which had been circulated prior to the meeting. He then called for a motion that the minutes reflected a true and accurate record of what had been discussed at the previous AGM. The motion was proposed by David Wilson and seconded by Mark McDonald. The motion was passed by a unanimous show of hands.

3. Chairman’s Report

JF presented the Chairman’s Report and advised that membership numbers were steadily increasing, with more owners taking advantage of the new moorings in Cheung Sha Lan (CSL). He then listed the Club events held since the last AGM, including:

Round the islands Pursuit Race 15 May 05
Dolphin-census to Gold Coast 18/19 Jun 05
Cheung Chau race-to-lunch 17 Jul 05
MOB relay race 28 Aug 05
Sokos cruise 15/16 Oct 05
Rules & Tactics refresher 27 Oct 05
Drag-racing 30 Oct 05
Tsing Ma Regatta #9 19/20 Nov 05
Christmas party at The Cavern 15 Dec 05
Lamma picnic cruise 27 Dec 05
Cheung Chau race-to-lunch 26 Mar 06

JF mentioned that Club sail training had proved very popular, but had been suspended until liability insurance could be arranged. However, the planned Safety and Seamanship (S&S) Day would still go ahead on a non-commercial, Members-only basis.

JF then thanked the Executive Committee, volunteers, sponsors, event participants and the Membership for the continuing success of the Club. He outlined the proposed events for the coming year and invited suggestions from Members for future races and cruises. JF concluded by advising that the Club had now changed to a new CSS web site format, including a ‘Forum’ facility for exchange of ideas. He asked that Members make use of this facility to offer feedback to the Executive Committee.

4. Treasurer’s Report

NE presented the Treasurer’s report, including the Annual Statement of Accounts and an outline of income, expenditure and current financial position to date. He noted that the Club’s current cash balance was approx HK$ 27,000 (against $ 38,000 in 2005), with additional subscription income of approx $ 18,000 now due. NE closed by asking the Membership to settle subscriptions promptly.

JF added that this was considered a comfortable balance, given the level of expenditure over the year, including a $ 9,000 subsidy of the Club’s Xmas party. He invited suggestions for future expenditure by e-mail. There being no queries from the floor, he called for a motion to accept the Accounts as presented. This was proposed by Andy Pickles and seconded by David Wilson. The motion was passed by a unanimous show of hands.

5. Election of Officers and Committee

JF advised that the current Officers and Committee members had agreed to continue for a further year, excepting Ken Wiltshire (Multi-hull Rep), who had departed HK for NZ. He called for any other nominations to join the Committee and advised that Adrian Scott (AS) had agreed to be co-opted as the new Multi-hull Rep. The motion to vote AS onto the Committee was proposed by David Wilson, seconded by Neale Nowosad, and passed by a unanimous show of hands. JF called for a motion to re-elect all other members of the existing Executive Committee and this was proposed by Bruce Flavel and seconded by Sue Fernie. The motion was passed by a unanimous show of hands.

6. Any Other Business

a. Membership Subscriptions

JF reminded that membership subscriptions were now due and asked those present to settle that evening, in order to save on administrative effort.

b. Typhoon Season

JF pointed out that the typhoon season would soon commence and recommended that Members with boats on swing-moorings should check the condition of their mooring tackle, as well as that of their neighbours. He noted that considerable damage would often be inflicted on surrounding boats, as well the actual boat breaking loose. He then detailed the procedure for gaining access to the marina in the event of an approaching typhoon.

c. DB Moorings

JF noted that all available mooring spots had now been taken up in CSL, except for one 10 meter mooring which was available for transfer. He described the complex Mar Dep transfer protocol and asked that anyone who wished to apply for, or surrender, a mooring in DB should contact the DBYC in the first instance for advice. JF noted that lobbying to reduce long-term berthing charges in the marina had finally borne fruit, and charges for 35 ft boats were to be reduced by about 20%.

d. Webcam

JF explained that the Club had purchased a web-cam which would be positioned to monitor the moorings in Cheung Sha Lan and most of Nim Shu Wan. This would allow Members to check the security of their boats via the Club web site.

e. DBYC Mailbox

JF advised that the Club had been allocated a letter box at the DB Marina Club and asked that Members drop general correspondence for the Executive Committee there.

f. Merchandise

JF concluded the meeting by listing the Club merchandise which would be on sale after the meeting. He reminded the meeting that profits from sale of Club merchandise provided valuable income and made attractive presents for family and friends.

They’re being no other business, the meeting closed at 2055 hrs.

A C Küng
Secretary
7th May 2006

Download Minutes (PDF or MS Word)